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SECRETARY TO THE SANGGUNIAN

MANDATE:

Section 469 of RA 7160, otherwise known as the Local Government Code of 1991, provides that there shall be a secretary to the sanggunian who shall be a career official with the rank and salary equal to a head of a department or office who shall take charge of the office of the secretary to the Sanggunian

Three (3) major objectives, as mandated by RA 7160, namely:

  1. to assist the Sangguniang Bayan in the performance of its duties and responsibilities as lawmaker and policy maker
  2. to act as custodian and keeper of all SB documents and records
  3. to serve as conduit between SB and the LGUs, NGOs, POs and the general public on all matters pertaining to legislation

FUNCTIONS:

  • Provides secretariat services to the Sangguniang Bayan
  • Causes the publication of approved ordinances and resolutions consistent with the provision of Rule XVII of the Implementing Rules and Regulations of the Local Government Code of 1991
  • Takes custody of, and accounts for the official Seal of the Town, all ordinances and resolutions enacted or adopted by the Sangguniang Bayan, and local archives
  • Coordinates, and links with government agencies and offices on matters related to enactment of ordinances and/or resolutions

1. REGULAR PROGRAMS/PROJECTS

A. PLENARY & COMMITTEE AFFAIRS

  1. Preparation & distribution to SB members of the calendars of business (Agenda) & all materials needed for the conduct of sessions
  2. Preparation of agenda of committee meetings/hearings

B. DOCUMENTATION OF SB PROCEEDINGS

  1. Preparation of excerpts of resolutions & ordinances approved by SB during sessions and minutes of said sessions
  2. Preparation of minutes of committee meetings/ hearings conducted

C. LEGISLATIVE MANAGEMENT AND INFORMATION SYSTEM

  1. Encoding of titles & other pertinent data of approved resolutions and ordinances in the Legislative Tracking System (data banking program)
  2. Provision of custodial services to all record of the Sangguniang Bayan

D. INFORMATION DISSEMINATION

  1. Transmittal of excerpts of approved resolutions and ordinances after Mayor’s aproval
  2. Posting and publication of approved ordinances in newspapers of general circulation
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